Reporting Requirements for Agencies
The Maryland Statistical Analysis Center (MSAC) is part of the Governor’s Office of Crime Prevention and Policy’s Research, Analysis, and Evaluation Division. MSAC works with law enforcement agencies, State’s Attorney’s offices, public safety agencies, public health entities, advocates, and legislators to develop guidance for collecting and submitting information required by law. For information about mandated reports and their data submission requirements, see the list below.
*Data must be submitted by the due dates listed below to allow MSAC time to organize, analyze, and report the information as required. All submissions must follow the provided guidance and templates to ensure compliance; otherwise, agencies may be asked to resubmit the data using the specified format. If your agency does not have data to submit, your agency must inform MSAC by the due date. Agencies that do not submit the required data or notify MSAC that they have no data to report may be identified as non-compliant in notifications to lawmakers. Non-compliance may also impact grant funding opportunities.
Data for most legislative mandates is submitted to MSAC through Qualtrics surveys. For guidance on entering information, uploading spreadsheets, and using automated reminder emails in Qualtrics, see the Qualtrics user guide - PDF - 824.73 KB.
Law Enforcement Agencies Requirements
| Submissions via Qualtrics | Due Date | Survey Available |
|---|---|---|
| Deaths in Custody Reporting Act | January 15 April 15 July 15 October 15 | January 1 April 1 July 1 October 1 |
| SWAT Team and No-Knock Search Warrants | July 15 | July 1 |
| Seizure and Forfeiture | March 1 | February 1 |
| Deaths Involving a Law Enforcement Officer | March 1 | TBD |
| Forensic Genetic Genealogical DNA Analysis and Search | March 1 | February 15 |
| Use of Force Incidents (Civil Monetary Settlement) | March 1 | February 1 |
| Facial Recognition Technology | May 1 | March 1 |
| Interrogation Rooms | October 1 | September 1 |
Death in Custody Reporting Act (DCRA)
The Death in Custody Reporting Act (DCRA; Public Law No. 113-242) requires states to report to the Bureau of Justice Assistance (BJA) deaths that occur while an individual is detained, under arrest or being arrested, being transported for incarceration, or incarcerated in a correctional or detention facility. All law enforcement agencies, detention facilities, and other entities with the authority to arrest or detain individuals in Maryland must report information to the Governor’s Office of Crime Prevention and Policy regarding any deaths in custody. Data must be submitted by January 15, April 15, July 15, and October 15 of each year.
SWAT Team and No-Knock Search Warrants
Section 3-508(b) of the Public Safety Article requires law enforcement agencies to report information on SWAT team activities. Section 3-525(b) requires law enforcement agencies to report information on search warrants – specifically no-knock search warrants. To reduce the number of required data submissions, agencies should use the Qualtrics survey to submit State fiscal year data (July 1 – June 30) by July 15 each year.
- SWAT Team and No-Knock Search Warrants: Data Definitions and Format Guide - PDF - 203.56 KB
- SWAT Team and No-Knock Search Warrants Survey (Qualtrics)
NOTE: Law enforcement agencies use one reporting template to account for both requirements. The due date for § 3-508(b) changed from January 1 and July 1 to July 15 each year. The due date for § 3-525(b) also changed from January 15 to July 15. Section 3-525(b) requires reporting only for no-knock search warrants. Data for other types of search warrants, such as GPS, DNA, or electronic warrants, is not required.
Seizure and Forfeiture
Section 12-602(a) of the Criminal Procedure Article requires each seizing authority, in consultation with the corresponding forfeiting authority, to report information about property seized or forfeited in connection with violations of Controlled Dangerous Substances law. Data must be submitted to the center by March 1 of each year.
- Seizure and Forfeiture Data Definitions and Reporting Guide - PDF - 218.28 KB
- Seizure and Forfeiture Survey (Qualtrics)
- Equitable Sharing Payments of Cash and Sale Proceeds by Recipient Agency for Maryland
NOTE: The Seizure and Forfeiture Reporting Template should only be used if data is not submitted in the Legislative Reporting Portal.
Deaths Involving a Law Enforcement Officer
Section 3-507(b) of the Public Safety Article requires law enforcement agencies to report information on each officer-involved death and death in the line of duty that involved a law enforcement officer employed by the agency. Data must be submitted to the center by March 1 of each year.
NOTE: Agencies should only complete the survey if they have deaths to report.
Forensic Genetic Genealogical DNA Analysis and Search
Section 17-105 of the Criminal Procedure Article requires State’s Attorney’s offices and law enforcement agencies to report information about requests for forensic genetic genealogical analysis from the preceding year. Information should be submitted to the center by March 1 of each year.
- Forensic Genetic Genealogical DNA Analysis and Search (FGGS) Data Definitions and Reporting Guide - PDF - 203.15 KB
- Forensic Genetic Genealogical DNA Analysis and Search: Pre and Post-Authorization Process - PDF - 272.29 KB
- Forensic Genetic Genealogical DNA Analysis and Search (FGGS) Survey (Qualtrics)
NOTE: Information should only be submitted on cases that resulted in a signed affidavit in order to test the DNA digital file.
Traffic Stop Data
Section 25-113 of the Transportation Article requires law enforcement agencies to submit information about traffic stops. The Maryland State Police provides ETIX and Delta+ data, which is combined for reporting. Data must be submitted by March 1 of each year.
- Traffic Stop Data Format Guide
Use of Force Incidents
Section 3-528(b) of the Public Safety Article requires law enforcement agencies to report each use of force incident that resulted in a monetary settlement or judgment. Data must be submitted in Qualtrics by March 1 of each year.
NOTE: Section 3–514(b)(3) of the Public Safety Article states that if a law enforcement agency has not submitted use of force information to the Maryland Police Training Commission by July 1 for the previous calendar year, the Governor’s Office of Crime Prevention and Policy may not make any grant funds available to that law enforcement agency.
DNA Evidence Collection
Section 2-514(a) of the Public Safety Article requires law enforcement agencies to report information about crime scene DNA collection and analysis in their jurisdictions for the preceding year. Data must be submitted in Qualtrics by April 1 of every even-numbered year.
Facial Recognition Technology
Section 2-510 of the Criminal Procedure Article requires law enforcement agencies that use or contract for facial recognition technology to prepare and publish an annual report containing specified information. Reports must be submitted to the office by May 1 of each year.
Interrogation Rooms
Section 2-404 of the Criminal Procedure Article requires law enforcement agencies to report on their progress in establishing interrogation rooms that can create audiovisual recordings of custodial interrogations. Law enforcement agencies must submit the required information in Qualtrics by October 1 of every year.
Correctional Facilities Requirements
| Submissions via Qualtrics | Due Date | Survey Available |
|---|---|---|
| Deaths in Custody Reporting Act | January 15 April 15 July 15 October 15 | January 1 April 1 July 1 October 1 |
| Pretrial Detention | March 31 | March 1 |
| Opioid Use Disorder Examinations and Treatment | August 1 | July 1 |
| Restrictive Housing | December 31 | December 1 |
Death in Custody Reporting Act (DCRA)
The Death in Custody Reporting Act (DCRA; Public Law No. 113-242) requires states to report to the Bureau of Justice Assistance (BJA) deaths that occur while an individual is detained, under arrest or being arrested, being transported for incarceration, or incarcerated in a correctional or detention facility. All law enforcement agencies, detention facilities, and other entities with the authority to arrest or detain individuals in Maryland must report information to the Governor’s Office of Crime Prevention and Policy regarding any deaths in custody. Data must be submitted by January 15, April 15, July 15, and October 15 of each year.
Pretrial Detention
Section 9-3208(b) of the State Government Article requires each county and the Division of Pretrial Detention and Services to submit information to the Justice Reinvestment Oversight Board by March 31 of each year. The Board is housed within the Governor’s Office of Crime Prevention and Policy.
Opioid Use Disorder Examinations and Treatment
Section 9-603(j) of the Correctional Services Article, enacted through House Bill 116 (2019) - PDF, requires local correctional facilities to report information about examination and treatment outcomes for incarcerated individuals with an opioid use disorder. Data must be submitted to the center by August 1 of each year.
- Opioid Use Disorder Examinations and Treatment Data Definitions and Reporting Guide - PDF - 166.3 KB
- Opioid Use Disorder Examinations and Treatment Survey (Qualtrics)
Restrictive Housing
Section 9-614(b) of the Correctional Services Article requires all correctional units to report information on restrictive housing. Data must be submitted to the center by December 31 of each year.
Other Requirements
In-Custody Witness
Section 10-924 of the Courts and Judicial Proceedings Article requires State’s Attorneys to report information about testimony obtained from an in-custody witness, even if the testimony is not presented in court.
The report must include:
- The substance of the in-custody witness’s testimony.
- The purpose for which the State’s Attorney used the testimony.
- Whether the witness received a benefit and, if so, what the benefit is or will be.
Data must be submitted whenever testimony of an in-custody witness is used. Please follow the data sharing protocol below to ensure secure transmission of this information.